PRIMARY PURPOSE:

The Assistant Director of Event Operations supports the Director in planning, organizing, and executing all event production needs for university-sponsored events. This includes technical operations (audio, video, lighting), event logistics (setup, teardown), and the supervision of student workers. The role requires sound judgment, initiative, and a commitment to excellence in service and support of the University’s Catholic mission.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist in managing all aspects of event operations, including:
  • Event planning and coordination
  • Equipment setup, placement, and operation
  • Inventory management and organization
  • Communication with event organizers
  • Oversight of event execution and post-event cleanup
• Support student worker management:
  • Interview, recommend, and help hire student workers
  • Train, schedule, supervise, and evaluate student staff
  • Review and approve student timecards as needed
• Assist in identifying and documenting equipment needs and upgrades
• Contribute to the development and communication of Standard Work principles and operational procedures
• Help maintain and update the Student Worker Manual, including:
  • Job descriptions and responsibilities
  • Standard Work protocols
  • Troubleshooting guides
  • 5S principles for organization and efficiency

EDUCATION: Bachelor’s Degree preferred

EXPERIENCE: 1-2 years of experience in event production or audiovisual services, preferably in a university or non-profit setting.

CERTIFICATION: N/A

KNOWLEDGE, SKILLS AND ABILITIES:

Proficiency in audiovisual technology, including live sound, lighting, and video systems

Experience with student programming or campus activities

Familiarity with AV and lighting equipment used in live productions and conferences

Ability to train and supervise student workers in technical and logistical roles

Strong interpersonal skills: leadership, professionalism, initiative, teamwork, and customer service

Proficiency in computer applications such as reservation systems, ticketing software, Microsoft Office, and email

Strong organizational and time management skills; ability to manage multiple tasks and adapt to changing priorities

Ability to make quick, informed decisions based on established policies

Availability to work evenings and weekends as needed

Must support the University’s Catholic mission.

PHYSICAL SKILLS AND ABILITIES:
Must be able to lift and move equipment weighing 40–60 pounds. Requires the ability to stand, walk, bend, and perform manual tasks for extended periods. Must have good hand-eye coordination, dexterity, and visual acuity to operate equipment and perform data entry. Must be able to hear and communicate effectively.

WORKING CONDITIONS:
Work is performed both indoors and outdoors with some potential for exposure to safety and health hazards related to electronics work. Availability to provide services for evening and weekend special events is required.